False accounting fraud

It refers to the practice of wrongful entries made into the accounting records deliberately to mislead the auditors, or fallacious changes made in the books and destruction of authentic records, or exaggeration of the firm's assets or its liabilities to claim some benefit. 

Sometimes, small changes are made, which may not seriously affect the firm's finances. But in some cases, such changes in accounting can be serious. For example- if the business suffers a major loss and is insolvent but shows manipulated records and continues to trade. 

Suppose an employee has made a false report. In that case, it can be investigated by the authorities in the firm. In addition, they can take actions against the employee to recover losses if the accountant is deliberately making financial changes for personal benefits. They can be suspended, and audits can be made to identify the discrepancies.

How Does It Happen?

An employee or the organisation can indulge in actions like reporting unrealistic profits, showing inflated share price, hiding losses, covering up theft, or showing performance to obtain additional financing from the lenders or investors, and appear more successful to the customers, or may depict a different data to evade tax liabilities.  

There can be many reasons for such actions where they can be motivated by the need to change the figures or keep two different records for different purposes. 

What To Do If You Have Been a Victim?

• It is a criminal offence regardless of the finances involved, one should report such crimes to the regulatory bodies, and the firm should take action against the employee responsible for such frauds and losses. 

• The company should always try to find out the nature of losses. They should conduct an audit internally or hire external consultants and accountants to find discrepancies.

How To Reduce the Risk of Fake Accounting?

• One should always maintain a proper recruitment procedure and carry out pre-employment checks before hiring. 

• The organisation should implement a zero-tolerance policy for any fraud and inform employees about the terms and conditions.

• They should impose restrictions on access to information and have job rotation to avoid giving authority to a single employee. Job rotation can move them out from one department to other so that no single person has control over all the activities and transactions.

• They should reconcile bank statements and accounts regularly and audit processes and procedures from time to time. Auditing frequently helps to identify unusual transactions or discrepancies, and the firm should regularly conduct an audit of all the involved procedures.

• They should hire an external auditor to investigate the transactions and provide assurance reports about the accounts with specific details. 

One should have a whistleblowing policy in the organisation to report any such crimes. In addition, the firm should use multiple step identification and access provision to control buildings and administration devices like passwords and individual Ids. 

They should impose restrictions and monitor the flow of sensitive information. The firm should impose clear rules to determine duties and have a tiered authority and signature level for payments.

There should be a culture of awareness amongst staff, who should know how to report it. If you suspect any such frauds, report it to the regulatory bodies.